Department: Events
Reports To: Events Manager
Job Type: Full-Time
Job Summary:
The Events Coordinator is responsible for assisting in organizing, and executing events that align with the organisation’s goals and brand identity; from concept to completion. This role combines creativity, logistics and leaderships This role requires a detail-oriented, proactive individual who can manage multiple projects, coordinate with vendors, and ensure a smooth and successful event experience from start to finish.
Key Responsibilities:
- Assist in executing all aspects of events, including venue selection, budgeting, vendor coordination, logistics, and on-site management
- Collaborate with marketing, finance and other departments to promote events and ensure alignment with business objectives.
- Source and negotiate with vendors, caterers, AV technicians, and other event service providers.
- Support event budgets, track expenses, and ensure cost-effectiveness without compromising quality.
- Create and manage timelines, event schedules, and task lists.
- Oversee event setup, execution, and teardown.
- Handle event registration, attendee communications, and customer service.
- Trouble shoot issues and ensure everything runs smoothly.
- Monitor event performance and gather feedback to improve future events.
- Ensure compliance with health, safety, and legal regulations.
- Maintain accurate records and produce post-event reports.
- Work together with Event Manager and ensure effective communication across all stakeholders.
- Responsible for some admin work in the office.
Qualifications:
- Bachelor’s degree in Marketing, Communications, or a related field (preferred).
- Minimum of 2-3 years of experience.
- Proven experience as an Events Coordinator, Event Planner, or similar role.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to multitask and remain calm under pressure.
Preferred Skills:
- Creative problem-solving abilities.
- Excellent communication, strong negotiation and interpersonal skills.
- Knowledge of digital event platforms and virtual event planning.
- Social media and content creation experience